DETAILS FOR ROLES AND RESPONSIBILITIES  
 

Roles included…  
 

Age Coordinator  
Coaching Director  

Coaching Coordinator  

Equipment Officer  

Club recorder  

Web Master  

Canteen  

Welcoming and Welfare  

Sponsorship and Publicity  

Social Convenor  

Uniform Shop  

Special Events  

Training Coordinator  

Holiday Clinic Coordinator  

Grading Coordinator  

Maintenance Coordinator  

Managers Liaison Officer  

Referee Liaison Officer  

Volunteer Management Coordinator  

 

 

Public Officer  

 
When a group is incorporated, one member must be appointed as Public Officer, who must be over 18 and a NSW resident. The President or Secretary is usually appointed Public Officer.  

 

Roles and Responsibilities  

 

The Public Officer is responsible for lodging an Annual Statement each year and informing Fair Trading if:  
 

·         there's a change of Public Officer or a change of registered address  

·         there's a change of name  

·         the association becomes a trustee  

·         the association is winding up  

 
 

Age Coordinator  

 

Work with the Age Director to organise the teams for their applicable age group. Provide support to teams throughout the year.  
 

 Reports to - Executive Committee  

 

Roles and Responsibilities  
 

·         Ensuring all players, coaches and managers are registered and have submitted all the required information to the club registrar.  

·         Work with Registrar to arrange grading formulate teams in accordance to club policy.  

·         Ensuring all players, coaches and managers have the correct Player / Coach / Manager ID Cards prior to season kick-off.   

·         Assist with the scheduling of teams in your age group to a training ground  

·         Advising the Club President of any trial game requests   

·         Ensuring that the Team Kit and Managers kit have been picked up.  

·         Keep MC and Social convenor informed of any planned age activities.  

·         Communicate all information (usually via email) from the Club or Association to your age group.   

·         Communication that may come from the coaches, managers regarding procedures or protocol should be directed to you initially.   

·         Complete relevant WWC and FNSW Member protection forms.  

 

If you are not sure how to respond to these queries, then it is recommended that you consult with the Club President or another Age Coordinator before responding.  
 

 Coaching Director  

The Coaching Director will, coordinate the coaches of the many teams we have within the Club and provide input into standards and quality of coaching within St Ives FC. This is a paid position.  
 

 Reports to - Coaching Coordinator  

 

Roles & Responsibilities  
 

·         Forms the coaching philosophies of the Club’s teams, leading to a consistent set of coaching guidelines;  

·         Revises and updates Club’s Coaches Manual;  

·         Help assign suitable coaches to all teams.  

·         Organises coaching courses as required;  

·         Ensures all coaches are aware of the child protection policy and club code of conduct;  

·         Encourages all coaches to appoint an Assistant coach and Team Manager, and Assists coaches  

 

 

Coaching Coordinator  

 
The Coaching Coordinator is responsible for overseeing the duties of the Coaching Director and CoDE Coaches  

 

Reports to - Management Committee  

Roles and Responsibilities  
 

·         Assess and assist the Coaching Director with all roles  

·         Provide Administrative assistance to Coaching Director  

·         Report Monthly to Committee on the progress of Coaching Director and CoDE team  

·         with player development and training sessions.  

 

 

Equipment Officer  

 

The Equipment Officer is responsible for stock management, purchasing and maintenance of the equipment for the Club and ensuring that all teams are supplied with sufficient equipment for the season.  
 

 

Reports to – Management Committee  

Roles & Responsibilities  
 

·         controls the Club’s equipment store;  

·         Orders and attends to the printing of football strips;  

·         Sources quotes for balls, flags and other training equipment and miscellaneous equipment for the use by the Club, and makes recommendations to the Management Committee for purchases.  

·         Purchases items when approved, takes delivery of goods and arranges payment.  

·         Conducts annual stocktake of items  

·         Arranges kit return at end of season

 

Webmaster  

 
The Webmaster is responsible for maintaining an accurate and up-to-date Internet site.  

 

Reports to – Management Committee  
 

 

Roles & Responsibilities  
 

·         The Webmaster ensures that the Club’s website:  

1. presents a favorable public image of the Club,
2. provides a source of information to club members, and
3. promotes Club partner’s and sponsors.  
4. Meets all standards of our Social Media and Communications Policies.  

 

 Canteen Coordinator  

 
Run both club canteens ( Warrimoo and Toolang)  

 

Reports to – Management Committee  
 

 Roles and responsibilities:  

• Order stock for both canteens  
• Ensure adequate levels of stock is maintained and stock is suitable for sales  
• Conduct monthly stocktake  
• Arrange for drop off and collection of float at both canteens  
• Weekly banking of takings  
• Assist in the running of BBQs as required  
• Assist with the coordination of a roster to serve in canteen  

 

 Welcoming & Welfare Officer  

 
 

The welfare and publicity officer is primarily responsible for assisting with the promotion of SIFC to new families and players and to help identify families who require assistance throughout the year.  
 

Reports to – Management Committee  
 

Roles and responsibilities:  

1.      Arrange for club members to attend “meet and greet” sessions at local schools to advertise SIFC to new students prior to season commencement.  
2.      Assist new families to settle in to SIFC  
3.      Identify and inform Management Committee of families in need and requiring assistance.  

 

The Sponsorship and Marketing Officer is responsible for maximising the number of sponsors supporting the Club and to maximise revenue from the sponsorship base.  

 

Reports to – Management Committee  

Roles and Responsibilities  
 

 

• To manage the relationship between the Club and sponsors to ensure that all sponsors are serviced to a high level and are retained on a long term basis.  
• To provide support to the Executive and Committee members to ensure the efficient management of Club sponsorship activities.  
• Develop a proposal, for ratification by the Committee, for sponsorship packages and opportunities to be offered by the Club to attract as broad a sponsorship as possible.   
• Co-ordinate all sponsorship for all areas of the club.  
• Ensure all existing sponsors are contacted three months prior to the season commencement  
• Seek out new sponsors to supplement existing sponsors.  
• Ensure sponsors signage is in place and all other aspects of sponsorship packages are in place prior to the commencement of the season.  
• Ensure all sponsorship agreements are honoured.  
• Maintain contact with all corporate sponsors throughout the season.  
• Maintain strong relationships with all Club sponsors.  

 
 

Social Convenor/Fund Raising  

 

The Social Convenor’s function is to develop and implement an annual calendar of social fundraising events at the club.  
 

Reports to – Management Committee  

Roles and Responsibilities  

 

·          Bring all members together to develop and enhance relationships and to improve group dynamics within the club.

·          Direct the overall programming and operation of social functions.  

·          Set the social calendar for coming year for initial approval by the Management Committee  

·          Work with the Management Committee to develop a budget for social functions..  

·         Submit a brief overview of each tentative event to the Management Committee.  

·          Submit a brief report outlining costs, positives and negatives after each event to the MC  

·         Provide Social Convenors report for Annual Report and AGM  

 

  

 

Uniform Shop Coordinator  

 

The Uniform Shop Coordinator is responsible for sale and upkeep of club kit .  

Reports to – Management Committee  

Roles and Responsibilities  
 

·         Ensure that stock of shorts, socks and other merchandise is adequate  

·         Place orders for replacement stock  

·         Arrange and advertise pre-season sale dates  

·         Arrange volunteer roster for pre-season sales  

·         Arrange for Uniform shop to be open one night per week during the season and arrange roster and volunteers.  

·         Keep accurate record of sales  

·         Deposit funds received weekly.  

 

 

Special Events Coordinator  

 
 

The Special Events Coordinator is responsible for arranging one of Events throughout the year. This includes but not limited to the following Events, Gala/Trophy Day, Photo Day, NSFA fundraising Campaigns such as SOS weekend.  

 

Reports to – Management Committee  

Roles and responsibilities  
 

·         Arrange for Events to be advertised via Newsletter and Website  

·         Coordinate volunteer rosters as necessary for BBQ, Canteen etc  

·         Arrange for distribution/collection of funds or Event Packs sent from NSFA  

·         Assist Committee with purchase of required stock ( canteen , BBQ)  

 

 

Maintenance Coordinator  

 

The Maintenance Coordinator is responsible for the overall maintenance and hiring of facilities and grounds  
 

Reports to – Management Committee  

 

Roles and Responsibilities  
 

·         Assessing the state of all grounds and ensuring supply of replacement soil is available.

·         Ensuring tools and equipment at grounds is in good order and arranging replacements as needed. This includes but not limited to nets, posts, equipment for soil .  

·         Maintaining clubs private toilets at Warrimoo Oval  

·         Assessing state of public toilets at Warrimoo and Barrabrui and liaising with Council as needed  

·         Maintenance of Warrimoo Clubhouse. Ensuring that clubhouse is kept clean and cobwebs , broken lights etc are maintained.  

·         Maintenance of Change rooms at Warrimoo and Barrabrui Ovals.  

·         Arranging Working bees as needed.  

·         Arranging the hiring of clubhouse to external community groups in accordance with Club Hire Policy . Collecting rent, arranging contracts.  

 

 

Managers Liaison Officer  

 

The Managers Liaison Officer is responsible for ensuring all Managers are provided with adequate training and tools throughout the season.  
 

Reports to – Management Committee  

Responsibilities  
 

·         Make regular contact with managers throughout the season  

·         Ensure that policies and procedures are distributed and read  

·         Assist Committee with arranging and presenting pre-season Coach and Managers Evening  

 

 Grading Coordinator  

 

The Grading Coordinator is responsible for arranging pre-season Grading sessions for all age groups and all associated issues.  

Reports to – Management Committee  
 

 

Responsibilities  
 

·         Work with Committee and Coaching Director to establish schedule in the pre-season  

·         Arrange advertising schedule via newsletter and website  

·         Ensure that grading policy is adhered to  

·         Arrange grading team in keeping with SIFC policy  

·         Establish grading methodology to be used by all graders  

·         Ensure that all graders are well trained in grading method and policy.  

·         Ensure that all grading sessions have adequate equipment , bibs, cones , poles etc  

·         Arrange administration officer to be on site for all grading sessions.  

·         Be first point of contact for grading complaints/queries  

 

 

Holiday Clinic Coordinator  

 

The Holiday Clinic Coordinator is responsible for arranging holiday clinics.  

Reports to – Management Committee  
 

Responsibilities  

Ensure that adequate equipment is at clubhouse  

 

Training Coordinator  

 
 

The training coordinator is responsible for setting up training schedule. They are responsible for ensuring field allocations are fair and that we make the best use of fields available to us in accordance to our Training Allocation Policy.  
 

Reports to – Management Committee  

 

 Responsibilities  

 

·         Work with Committee to assess training needs for each age group ( pre-season)  

·         Work with NSFA and SIFC Committee to secure adequate fields as needed ( pre-season)  

·         Work with Committee and Coaches to determine MiniRoos training schedule (preseason)  

·         Arrange for dates and times to be advertised via Website and Newsletter ( pre-season)  

·         Assess field allocation for all Development programs annually to ensure they are fair.  

·         Create mock up roster for team training based on known teams ( Early season)  

·         Work with team managers to make adjustments to training times as needed  

·         Arrange lights roster for turning on of lights each night.  

 

 

Referee Liaison Officer  

 

The referee Liaison Officer is the Principal point of contact for coaches, managers, players and club affiliated referees.  

 
Reports to – Management Committee  

 

Responsibilities  

·         Assist with enquiries and issues relating to refereeing  

·         Assist with advice on laws and referee game management practices  

·         Provide feedback on referees performances  

·         Arrange referee courses and accreditation  

·         Follow up referee coaching and mentor reports  

·         Encourage and facilitate club members and their associates to become practising referees and referee coaches and mentors

·         Principal point of communication with KDFRA and NSFA on referee issues.  

 
 

Volunteer Management Coordinator  

 

The VMC is responsible for creating and maintain the club Volunteer Management Plan. The VMP is a condition of affiliation for all NSFA clubs.  

Reports to – Management Committee  
 

Responsibilities  

·          Work with Committee to recruit, appoint and induct new volunteers.  

·         Monitor the work and workplace of volunteers.  

·         Train, develop and recognise volunteers.  

·         Develop and maintain volunteer documents and records